POSITION SUMMARY
This position provides technical, analytical, and evaluative expertise to ensure that the allocation, administration, and reconciliation of Early Learning and Licensed Child Care (ELLCC) system funding, complies with provincial guidelines and municipal policy.
Relative to the Canada-Wide Early Learning and Child Care (CWELCC) program, this position actively interfaces with Licensed Child Care Operators through both on site visits and remote communications, to analyse budgets, revenues, and expenditures, with the intent to assess program viability, eligibility of expenses, profit thresholds and funding compliance.
Under the guidance and direction of the CWELCC Supervisor, this role is responsible for informing the development of procedures, processes, and tools to support compliance related activity and decision making.
In addition to CWELCC, this position supports the administration of other program funding, and analyzes interrelatedness of funding lines, providing recommendations re same.
DUTIES AND RESPONSIBILITIES (not listed in order of priority)
1. Develops and maintains a thorough and current understanding of all Children Services related provincial funding guidelines and municipal policy.
2. Develops and maintains positive relationships with local Early Learning and Child Care service providers, most particularly Licensed Child Care Operators participating in the CWELCC program.
3. Undertakes critical reviews and analysis of Operator applications applying a risk management perspective, including all supporting financial and program data, for participation in the Canada-Wide Early Learning and Child Care (CWELCC) program.
4. Provides related recommendations and/or actions required regarding Operator approval/denial for CWELCC.
5. Supports and ensures financial accountability through analysis of complex Operator business plans, budgets, procurement practices, profit thresholds, accumulated reserves, and audited financial statements, in an accurate and timely manner.
6. Undertakes compliance assurance related site visits and follow-up communication with Licensed Child Care Operators.
7. Makes sound and informed decisions with respect to eligibility (or ineligibility) of individual Operator expenses and advises Operators accordingly, providing rationale for each decision, in accordance with the County of Simcoe’s Canada-Wide Early Learning and Child Care (CWELCC) guidelines and Ministry of Education requirements.
8. As required, uses multi-faceted strategies to assist Operators with moving into compliance with CWELCC guidelines and related Contract requirements.
9. Undertakes difficult conversations and resolves contentious situations with system service providers in a confident, respectful manner, keeping goals and objectives in mind.
10. Develops and maintains effective administrative systems for tracking compliance status of individual Operators.
11. Develops and provides regular updates and reports regarding individual Operator compliance.
12. Develops and provides regular updates and reports at an aggregated level regarding sector compliance.
13. Recommends changes to policies and procedures along with rationale for such changes as the need arises.
14. Provides financial information related to compliance to staff members and internal/external clients as required.
15. Participates in working groups and/or on committees as required.
16. Complies with provincial and County occupational health and safety legislation, regulations, policies and procedures.
17. Maintains confidentiality in accordance with the Municipal Freedom of Information and Protection of Privacy Act.
18. Performs other duties as assigned, including redeployment in emergency situations.
CORPORATE COMPETENCIES
Has knowledge of and demonstrated ability in our corporate competencies:
• Acts with the Customer in Mind
• Makes Sound Decisions
• Ensures Accountability
• Continuously Seeks to Improve Work Processes
• Collaborates
• Communicates with Impact
• Is Resilient
• Develops Self
• Reflects Integrity
EDUCATION, TECHNICAL SKILLS AND CERTIFICATION
• Significant education and demonstrated knowledge and experience in accounting, business practices, administration and financial compliance. This job may be considered for educational equivalency in accordance with County Policy.
• Knowledge specific to financial and business practices related to commercial and non-profit business considered an asset
• A two year diploma in Early Childhood Education or equivalent combination of education and experience strongly preferred.
• Knowledge of the Child Care and Early Years Act 2014.
• An understanding of research, data analysis, and evaluation concepts.
• Demonstrated ability to present information to internal and/or external stakeholders.
• Intermediate to advanced skills with Microsoft Applications including Word, Excel, Teams and Power Point.
• Time management, organizational, prioritization, and multi-tasking skills.
• Demonstrated competency using complex information to make sound judgments and decisions.
• Effective communication skills, both oral and written.
• Analytical abilities to effectively review complex materials and opportunities for improvements.
• Ability to work effectively within team environment toward common goals.
• Ability to work independently within stated objectives.
• Valid G class drivers license and access to reliable vehicle.
• Criminal records check that is less than 6 months old at time of hire.
EXPERIENCE
• Minimum two (2) years related work experience; or, an acceptable combination of education and experience.
• Experience working through critical analyses of compliance requirements desired.
• Project management experience would be considered an asset.
• An ability to interpret provincial or other governmental guidelines and directives.
EFFORT
• Visual and mental effort required when compiling/inputting data, preparing reports, etc.
• Work is prioritized and often driven by firm timelines.
WORKING CONDITIONS
• Works in a standard office environment.
• Enhanced level of community travel and on-site work with sector partners.
• May experience contentious situations with sector service providers.
• Ability to work remotely if required.
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